Event Manager / Project Manager (Annual Congress 2026) – Maastricht | 23.-25 September 2026

We are currently looking for a freelance Event Coordinator / Event Management Professional to support the organization and on-site execution of the 41st Annual Congress of EACTAIC, taking place at MECC Maastricht, the Netherlands, from 23–25 September 2026.

The Annual Congress of EACTAIC is an international medical congress bringing together approximately 500 delegates, 50 international faculty members, and industry partners from around the world. The event features scientific sessions, workshops, industry exhibitions, and networking activities.

500 delegates | 50 faculty membersInternational environment | Working language: English

Your responsibilities

You will support the event management team with the operational planning and on-site coordination of the congress, including:

• Assisting with the coordination of event operations before and during the congress
• Supporting registration and speaker management
• Coordinating with suppliers, exhibitors, and venue staff
• Monitoring session schedules and ensuring smooth room operations
• Assisting with troubleshooting and resolving operational issues
• Providing general project and administrative support as required

Event details

• Event dates: 23-25 September 2026
• Location: MECC Maastricht, Maastricht, The Netherlands
• Working hours: Approximately 08:00–18:00 (exact schedule to be confirmed)
• Availability: On-site during the congress; participation in online preparation meetings beforehand is desirable
• Contract type: Freelance (hourly rate)

Requirements

• Excellent English communication skills (Dutch is an advantage)
• Previous experience in event management, congress organization, or operational project coordination
• Strong organizational and problem-solving skills
• Ability to work independently in a fast-paced environment
• Professional and service-oriented attitude
• Comfortable working with international teams and stakeholders

We work in a highly international environment where intercultural awareness, professionalism, and respectful collaboration are essential. We are committed to providing an inclusive workplace and do not tolerate discrimination or harassment of any kind.

Application

If you are interested, please send us:

• Your CV
• Relevant references or portfolio
• A short motivation text
• Your preferred hourly rate
• Your availability during the event period

We look forward to hearing from you and are happy to share further details during an initial conversation.